Asking for a raise can be an intimidating step in your career, but putting your request in writing can help you make a clear, confident case. A well crafted written raise request demonstrates professionalism, preparation, and respect for company processes.
Whether you’re seeking recognition for your performance, market value, or increased responsibilities, knowing how to request a raise in writing can significantly improve your chances of getting a salary increase.
In this article, you’ll learn what to include, how to format your request, and the best timing and tone to use to maximize results.
Why a Written Raise Request is Effective
Putting your raise request in writing has several advantages:
It creates a clear record of your request
You can carefully structure your reasoning and evidence
It shows professionalism and reduces the pressure of a face-to-face ask
It allows your manager time to consider the request and respond thoughtfully
Written communication is especially useful in remote work environments or when formal HR processes are in place.
When to Ask for a Raise
Timing is crucial when requesting a raise. Consider these situations when a raise request may be appropriate:
After a successful project or performance review
When your role or responsibilities have increased
If your salary is below the industry average for your position
During your annual review cycle
After acquiring new certifications or qualifications
Research your company’s policies and align your request with a logical business reason.
How to Prepare Before Writing Your Raise Request
Before drafting your raise request, take these preparatory steps:
Research salary benchmarks for your role and industry. Use trusted platforms like Glassdoor or Payscale.
Document your achievements, KPIs, and added value to the company.
Know your number: Decide on the percentage or salary figure you’re requesting.
Assess company performance: Make sure the company is in a good financial position.
Preparation builds confidence and ensures your request is grounded in facts.
How to Structure a Written Raise Request
A professional written raise request typically follows this structure:
1. Start with a Polite Greeting
Open with a respectful salutation and an expression of appreciation.
2. State Your Purpose Clearly
Mention that you are writing to formally request a salary review.
3. Provide Justification
Back up your request with your accomplishments, contributions, and market data.
4. Make the Specific Ask
Clearly state the raise amount or range you’re seeking.
5. Express Willingness to Discuss
Invite further conversation or a meeting to talk through your request.
6. Close Professionally
Thank your manager for their time and consideration.
Sample Email Template: Raise Request
Here is a sample you can modify for your situation:
Subject: Request for Salary Review
Dear [Manager’s Name],
I hope you’re well. I wanted to formally request a review of my current salary. Over the past [X months/years], I’ve taken on additional responsibilities and contributed significantly to [specific achievements or projects].
Some highlights of my recent contributions include:
[Achievement 1 with measurable results]
[Achievement 2 that added value or saved costs]
[Leadership, collaboration, or initiative taken]
According to industry standards and my current role, I believe a raise to [desired salary or range] would more accurately reflect the value I bring to the company. I’ve researched comparable roles on [Glassdoor, Payscale] and found the average compensation to be in that range.
I’d be happy to discuss this further at your convenience and provide any additional information needed.
Thank you for your time and for considering my request.
Sincerely,
[Your Full Name]
Tips for Success When Requesting a Raise in Writing
Keep your tone professional and respectful
Focus on your value, not personal financial needs
Avoid emotional language or ultimatums
Follow up if you don’t receive a response within a reasonable time
Proofread your message to ensure clarity and correctness
What to Do After Sending the Request
Once your request is sent, prepare for possible outcomes:
If approved: Be gracious and thank your employer
If delayed: Ask when a review might be possible in the future
If denied: Request feedback and inquire what milestones could lead to a raise
Stay calm and open to discussion, even if the immediate answer isn’t what you hoped for.
Final Thoughts
Understanding how to request a raise in writing can help you advance your career professionally and strategically. By structuring your request carefully, using data to back it up, and maintaining a respectful tone, you position yourself as a valuable asset worth investing in.
This process is not just about money; it’s about communicating your growth, contribution, and readiness for the next step.
For more workplace advice and career growth strategies, visit Indeed Career Guide or Harvard Business Review.
